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Job Title: Finance Assistant
Employer: United Nations Regional Service Centre Entebbe (UNRSCE)
Location: Entebbe, Uganda
Job Opening Number: RSCE/GJO/008/06/2017
Reports to: Chief of Unit
Grade: GS-6
Duties
The jobholder receives invoices and records in tracking tool; Reviews completeness of relevant supporting documentation for invoices and payment requests; Processes vendors payments after verification of accuracy and consistency with Purchase Order and Goods Receipt/ Service Certification; Advise Vendors, Procurement, Self-Accounting Units (SAUs) & Receiving & Inspection (R&I), etc. any missing documentation or anomalies that may delay payment within one business day; following up to obtain missing documentation;
Maintains record of pending issues, updating case files weekly; Responds to queries from Vendors, Procurement, SAU, R&I etc. Assists in measuring performance against established Key Performance Indicators (KPIs)
Assists in the development of the Service Line’s annual budget, particularly with respect to the establishment of major resourcing priorities, and prepare cost estimates and budget proposals, in line with the Service Line’s resourcing requirements. Assists in the review, analysis and revision of data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs;
The jobholder will process staff members’ entitlements including claims, danger pay, daily subsistence allowance, mission subsistence allowance for Government Provided Personnel, Civilian Police and Staff Officers, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nation’s policies e.g. staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.
Provides input to responses to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the guidance of the Service Line Manager.
Handles disbursements related to the processing of payroll and electronic bank transfers for non-payroll payments; processes cheque payments; maintains master data and banking details for new staff and amendments for existing staff. Verifies and checks all transfers from house banks depending on currency and location. Handles payments from imprest and and reconciliation of imprest accounts. Prepares remittance requests to UNHQ and projections of off-cycle payments; Liaising with local/ International banks. Answers queries from staff members, missions and banks.
Performs analysis and reconciliations pertaining to the monthly payroll processes; Reviews staff accounts and initiates recoveries of debts owed to the UN (telephone charges, transport charges, gym fees, etc.),
The jobholder also processes final payment on separation; prepares pension reports and schedules.
Perform other duties as and when required by the Supervisor.
Education:
The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Finance Assistant job should hold a school diploma or recognized equivalent is required. An additional qualification in finance, accounting or audit is desirable.
Experience
At least seven years of progressively responsible experience in financial management, accounting, audit, administrative services or related area is required.
Significant exposure and experience in the administration of a broad range finance-related Allowances and Payments or Benefits and Entitlements using an ERP is required.
Previous experience in application of Financial Rules and Regulations, policies, practices and procedures in a large-scale organizational setting is required.
Prior exposure and experience working in financial management within an international organization or non-governmental organization - in a conflict or post-conflict setting is desirable.
Previous experience in a shared service center is desirable.
Languages: Fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
Personal Competencies:
Professionalism: Provides direct operational support to the RSCE and its Client Missions by processing financial related allowances and payments activities and all personnel and contract administration transactions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
How to Apply:
All suitably qualified and interested Ugandan candidates should send their applications with the following documents:
The United Nations Personal History form (P-11) This should be signed
Copies of academic certificate (s) and/or High School Diploma
Latest performance evaluation report (for internal UN Candidates)
The applicants with the completed documents are strongly encouraged to apply via e-mail and must include the Vacancy Announcement Number (check beginning of this advert) and Job Title to: rsce2-recruitment@un.org
Deadline: 30th July 2017