Administrative Assistant Job Vacancy at TechnoServe

Job Title:         Administrative Assistant
Employer: TechnoServe (TNS)
Location: Kampala, Uganda

Duties:  
Administrative Support:
Prepare documents and assist the CM to keep an accurate and organized filing system
Support the CM in organizing in-house and external meetings
Documents, minutes, memos, letters and presentations, as requested
Prepare the CM’s expenses and travel advance requests/authorizations
Support travel arrangements for the CM
Front Desk Activities:
Handle incoming telephone calls and visitors; screen and redirect where appropriate
Assist in photocopying, faxing and filling
Maintain inventory of office supplies and re-order when required
Assure the confidentiality of dispatches delivered or received and that all such dispatches are recorded correctly
Receive deliveries, ensure that items are checked and quantities confirmed as needed under the direction of the supervisor
Office and Staff:
Coordinate office maintenance and repair work
Arrange for the repair and maintenance of office equipment as directed
Ensure a clean and presentable office environment
Supervise the office assistant and cleaning team to ensure their work is done on time
Ensure that standard office refreshments, teas, the water dispenser and other refreshments as may be required from time to time are available for the entire office
Finance Support:
Prepare memos for payment of service providers under instruction from the supervisor
Receive invoices, record them and forward them to Operations for processing
Distribute cheques to vendors
Transport and Accommodation:
Handle all travel arrangements and movements for the Kampala office staff and guests, including booking of tickets, vehicle hire, airport pickups and drop offs under clear directives from the Procurement and Logistics Officer
Responsible for the booking of accommodation for staff and guests with preferred TechnoServe hotels or other recommended service providers
Perform any other duties as assigned by the supervisor.

Education:
The ideal candidate for the Administrative Assistant job placement at TechnoServe (TNS) should preferably hold a Bachelor’s Degree or Diploma in a relevant field

Experience
One year of Office administration experience for Degree holders and two years for Diploma holders
Fluent in both spoken and written English

Personal Competencies
Computer Literacy: Demonstrates knowledge and ability to use specific computer programs or applications for own functional area. Has the ability to improve performance by integrating new and existing technology into the workplace.
Innovative Mindset: Curious inquiries, asks questions and seeks out information from multiple sources, learns from mistakes, sees change as an opportunity.
Internal Client Focus: Client Focus is based on the ability to understand the client’s needs and concerns in the short to long-term and to provide sound recommendations and/or solutions.
Compliance & Governance: Compliance with and knowledge of company policies, applicable legislation, grant requirements, donor contracts, the local labor code and tax laws.

How to Apply:
All suitably qualified and interested candidates should send a cover letter and resume (CV) via Email only to the Human Resources Manager: ug-jobs@tns.org. Please clearly indicate the position you are applying for in the subject line of your email and on the application letter.

Deadline: 21st July 2017

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Internship Vacancy at Engineers Without Borders Canada (EWB) in Uganda

Job Title:   Innovation and Institutional Sustainability Specialist (Paid Fellowship Jobs)
Employer: Engineers Without Borders Canada (EWB)
Partner Organization: Salaama Vocational Education Center Limited (SVEC)
Location: Uganda
Start Date: Full-time Training in Toronto (accommodation provided) beginning October 1st 2017, departure for placement October 22nd 2017


Duties:
The incumbent will maximize teaching and management staff effectiveness through process improvements, clear mandates, and evaluation.
Establish a revenue model that includes a diversification of revenue sources (currently student fees and donor funds).
The jobholder will also identify opportunities to reduce operating costs while maintaining the high standards of learning.
Inspire and motivate local staff in their roles and create opportunities for staff to grow and excel beyond their mandates.
Identify and establish relevant community, regional, national or international partnerships that align with the values and mission of the school.
Support both the local staff and international directors to augment/expand governance systems and reinforce local participation.

Education:
The applicant should hold an undergraduate degree in related field

Experience:
At least two years’ experience in a field related to community development, project management, non-profit operations, business operations or entrepreneurial initiatives
Expertise in financial management and revenue development
Be a self-starter with strong initiative and developed organisational skills
Proficient written and verbal communication skills in English
Stakeholder management and relationship building skills
Computer literacy skills i.e. proficiency in software such as Quickbooks and Microsoft Project
Previous experience in managing a cross-cultural team is desired
Good understanding or familiarity with Ugandan context is an added advantage
Keen interest in educational training and rural community development
Compensation: All costs relating to the placement are either paid for directly by EWB (airfare, insurance, vaccinations, trainings) or indirectly through a living stipend, which covers food, living expenses, local travel, etc. Fellows also receive an honorarium to assist with repatriation costs. The stipend covers basic living expenses for a modest lifestyle in your placement country. You should not expect to save money during this year or use the stipend to cover previous expenses (e.g. student loans).

Additionally, EWB offers a range of benefits including insurance, a settlement allowance, professional development opportunities, and more.

How to Apply:
All candidates are strongly encouraged to send their applications for the EWB Fellowship by following the following two steps:

Step 1: Under the subject line “Sustainability Specialist, Salaama Center”, submit your CV/Resume to ltfrecruitment@ewb.ca

Step 2: Complete the following online application form. Click Here

We highly encourage applicants to apply for more than one role as this is a highly competitive program. If you would like to submit your candidacy to more than one role, please fill out separate forms.

Applications will be reviewed, and interviews scheduled on a rolling basis, so please submit your application as soon as possible. If the posting is still on our website, consider the role available.

Deadline: 24th July, 2017

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