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Job Title: Procurement and Administration Manager
Employer: IntraHealth International
Location: Mbale, Uganda
Duties:
Identify potential vendors, develop specifications for the product, solicit bids, and with the procurement committee, prepare an analysis of the bids and a final recommendation.
Keenly analyze and reconcile supplier’s invoices for all ordered and supplied goods and services ensuring they are adequately supported on a daily basis
Receive participant listing from program teams and ensure they are reconciled and complete before attaching to invoices for payment
Work in liaison with Finance, and seek out clarifications with suppliers on invoices
Scan through the LPO book on a weekly basis and follow up with suppliers to submit any outstanding invoices
Post all issued LPOs into quick books on a daily basis
Receive goods from suppliers and verifying against the LPO in consultation with the users
Ensure ordered services and goods are provided satisfactorily as per the specifications and subsequent billing for such services received accurately and on a timely manner
Maintain an up to date and easily accessible filing system for all procurement documents
Perform any other assigned duties.
Education:
The applicants for the USAID RHITES-E Procurement and Administration Manager job opportunity must hold a Master’s in Business Management or equivalent field and 6 years’ working experience (or a Bachelor’s and 10 years) in office administration, logistics and procurement, including managing a busy procurement section.
Extensive knowledge of donor requirements (USAID and/or international procurement best practices
Ability to handle multiple tasks simultaneously with prioritization
Keen attention to details and understanding of suppliers payment cycles/procedures
How to Apply:
All suitably qualified and interested candidates who wish to join the USAID RHITES-E Project should upload an updated CV/Résumé, completed USAID Form 1420 Contractor Employee Biographical Data Sheet, download here and three professional references at the web link below
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