Team Assistant / Administrative Assistant Jobs at UN

Job Title:           Team Assistant / Administrative Assistant
Employer: United Nations - Regional Service Centre Entebbe (RSCE)
Location: Entebbe, Uganda
Job Opening Number: RSCE/GJO/LL/005/11-2016
Grade: GS-4
Key Duties and Responsibilities:  
•         Drafts responses to routine correspondence
•         Supports the team in reviewing documents and edit texts for accuracy, grammar, punctuation and style, and for adherence to established standards formats
•         Offers support in the implementation of operational strategies of the team within the service line by focusing on full compliance of administrative activities with RSCE rules, regulations, policies and strategies and the provision of inputs to the service line’s administrative business processes mapping and implementation of the internal standard operating procedures.
•         Quickly responds to moderately complex information requests and inquiries and as necessary refers inquiries to appropriate personnel for handling.
•         Ensures effective and efficient functioning of the team within the service line by maintaining contact with visitors and staff, make arrangement of appointments and meeting including meeting room reservation.
•         Assist the team within the service line with leave monitoring and maintaining leave and absences.
•         Performs data entry functions.
•         Prepares processes and follows-up on administrative arrangements and forms related to the official travel of staff.
•         Maintains files of rules, regulations, administrative instructions and other related documentation.
•         Maintains up-to-date the team files (both paper and electronic).
•         Coordinates extensively with service line and liaises frequently RSCE and client mission staff.

Education: The ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Team Assistant / Administrative Assistant job should have completed a high school diploma or equivalent is required. Certificate or diploma in the field of administration, finance, human resources or related area is an advantage.

Experience: At least four years’ experience in administrative services, finance, human resources or related area.
•         One year experience working in an international organization is desirable.

How to Apply:
All suitably qualified and interested Ugandan candidates should send their applications the following documents:
•         The United Nations Personal History form (P-11), Download Here; This should be signed
•         Proof of required academic certificates i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
•         Latest performance evaluation reports / appraisals

The applicants with the completed documents are strongly encouraged to apply via e-mail and must include the Vacancy Announcement Number (check beginning of this advert) and Job Title to: rsce2-recruitment@un.org

Deadline: 27th December 2016