Administrative Assistant Job Vacancy at TechnoServe

Job Title:         Administrative Assistant
Employer: TechnoServe (TNS)
Location: Kampala, Uganda

Duties:  
Administrative Support:
Prepare documents and assist the CM to keep an accurate and organized filing system
Support the CM in organizing in-house and external meetings
Documents, minutes, memos, letters and presentations, as requested
Prepare the CM’s expenses and travel advance requests/authorizations
Support travel arrangements for the CM
Front Desk Activities:
Handle incoming telephone calls and visitors; screen and redirect where appropriate
Assist in photocopying, faxing and filling
Maintain inventory of office supplies and re-order when required
Assure the confidentiality of dispatches delivered or received and that all such dispatches are recorded correctly
Receive deliveries, ensure that items are checked and quantities confirmed as needed under the direction of the supervisor
Office and Staff:
Coordinate office maintenance and repair work
Arrange for the repair and maintenance of office equipment as directed
Ensure a clean and presentable office environment
Supervise the office assistant and cleaning team to ensure their work is done on time
Ensure that standard office refreshments, teas, the water dispenser and other refreshments as may be required from time to time are available for the entire office
Finance Support:
Prepare memos for payment of service providers under instruction from the supervisor
Receive invoices, record them and forward them to Operations for processing
Distribute cheques to vendors
Transport and Accommodation:
Handle all travel arrangements and movements for the Kampala office staff and guests, including booking of tickets, vehicle hire, airport pickups and drop offs under clear directives from the Procurement and Logistics Officer
Responsible for the booking of accommodation for staff and guests with preferred TechnoServe hotels or other recommended service providers
Perform any other duties as assigned by the supervisor.

Education:
The ideal candidate for the Administrative Assistant job placement at TechnoServe (TNS) should preferably hold a Bachelor’s Degree or Diploma in a relevant field

Experience
One year of Office administration experience for Degree holders and two years for Diploma holders
Fluent in both spoken and written English

Personal Competencies
Computer Literacy: Demonstrates knowledge and ability to use specific computer programs or applications for own functional area. Has the ability to improve performance by integrating new and existing technology into the workplace.
Innovative Mindset: Curious inquiries, asks questions and seeks out information from multiple sources, learns from mistakes, sees change as an opportunity.
Internal Client Focus: Client Focus is based on the ability to understand the client’s needs and concerns in the short to long-term and to provide sound recommendations and/or solutions.
Compliance & Governance: Compliance with and knowledge of company policies, applicable legislation, grant requirements, donor contracts, the local labor code and tax laws.

How to Apply:
All suitably qualified and interested candidates should send a cover letter and resume (CV) via Email only to the Human Resources Manager: ug-jobs@tns.org. Please clearly indicate the position you are applying for in the subject line of your email and on the application letter.

Deadline: 21st July 2017

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Internship Vacancy at Engineers Without Borders Canada (EWB) in Uganda

Job Title:   Innovation and Institutional Sustainability Specialist (Paid Fellowship Jobs)
Employer: Engineers Without Borders Canada (EWB)
Partner Organization: Salaama Vocational Education Center Limited (SVEC)
Location: Uganda
Start Date: Full-time Training in Toronto (accommodation provided) beginning October 1st 2017, departure for placement October 22nd 2017


Duties:
The incumbent will maximize teaching and management staff effectiveness through process improvements, clear mandates, and evaluation.
Establish a revenue model that includes a diversification of revenue sources (currently student fees and donor funds).
The jobholder will also identify opportunities to reduce operating costs while maintaining the high standards of learning.
Inspire and motivate local staff in their roles and create opportunities for staff to grow and excel beyond their mandates.
Identify and establish relevant community, regional, national or international partnerships that align with the values and mission of the school.
Support both the local staff and international directors to augment/expand governance systems and reinforce local participation.

Education:
The applicant should hold an undergraduate degree in related field

Experience:
At least two years’ experience in a field related to community development, project management, non-profit operations, business operations or entrepreneurial initiatives
Expertise in financial management and revenue development
Be a self-starter with strong initiative and developed organisational skills
Proficient written and verbal communication skills in English
Stakeholder management and relationship building skills
Computer literacy skills i.e. proficiency in software such as Quickbooks and Microsoft Project
Previous experience in managing a cross-cultural team is desired
Good understanding or familiarity with Ugandan context is an added advantage
Keen interest in educational training and rural community development
Compensation: All costs relating to the placement are either paid for directly by EWB (airfare, insurance, vaccinations, trainings) or indirectly through a living stipend, which covers food, living expenses, local travel, etc. Fellows also receive an honorarium to assist with repatriation costs. The stipend covers basic living expenses for a modest lifestyle in your placement country. You should not expect to save money during this year or use the stipend to cover previous expenses (e.g. student loans).

Additionally, EWB offers a range of benefits including insurance, a settlement allowance, professional development opportunities, and more.

How to Apply:
All candidates are strongly encouraged to send their applications for the EWB Fellowship by following the following two steps:

Step 1: Under the subject line “Sustainability Specialist, Salaama Center”, submit your CV/Resume to ltfrecruitment@ewb.ca

Step 2: Complete the following online application form. Click Here

We highly encourage applicants to apply for more than one role as this is a highly competitive program. If you would like to submit your candidacy to more than one role, please fill out separate forms.

Applications will be reviewed, and interviews scheduled on a rolling basis, so please submit your application as soon as possible. If the posting is still on our website, consider the role available.

Deadline: 24th July, 2017

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IT Infrastructure Officer Job Vacancy at BRAC Uganda Microfinance Ltd

Job Title:     IT Infrastructure Officer
Employer: BRAC Uganda Microfinance Ltd
Location:  Kampala, Uganda

Duties:
Provide support in the installation, deployment and maintenance of servers, desktops, printers, telephony and other hardware across both production and DR environments, and provide timely and efficient user support across networks, desktops and applications.
Support the various processes to identify, control and account for assets throughout their cycle from ‘Receipt’ to ultimate ‘Disposal’
Tasked with the installation, deployment and maintenance of servers, etc, user support across networks, desktops and applications.
Infrastructural support in all major projects and initiatives, implement and support ICT security guidelines prescribed in the policy.
Perform any other duty as may be assigned.

Edcuation:
The ideal candidate for the BRAC IT Infrastructure Officer job opportunity should hold a Degree/Diploma in computer science or IT business with preference for a BSc. (Computer/IT).
Possession of certifications in ITIL V3 Foundation, CCNA, A+ is an added advantage

Experience
At least two years’ experience in implementing standard desktops and server builds in a sizable organization that provides a functional and serviceable platform for the business, across multiple hardware and software platforms.
Exposure to the Banking/ ICT industry, ITIL V3 Foundation experience
Previous experience within/slim client technologies, desktops hardware and associated peripherals, printing platforms.


How to Apply:
All suitably qualified and interested candidates should send their application letters, Curriculum Vitae not scanned (including bio-data such as: Date of birth, Education qualification, language proficiency, work experience and at least three professional referees in Ms. Office Word Document) and all scanned copies of academic /other supporting documents. They should all be merged into one PDF file. In total, there must only be two attachments sent to hrd.bracmfug@brac.net

Deadline: 14th July 2017

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Field Technician Job Vacancies at Tugende

Job Title:                Field Technician (2 Fresher Jobs)
Employer: Tugende
Location: Kampala, Uganda

Duties:
Complete the motorcycle procurement process including but not limited to signing off the pre-delivery inspection notes and managing the inventory.
The incumbent will accurately conduct pre-delivery inspection on all received motorcycles and ensure all necessary maintenance are reported before delivery.
Coordinate delivery of motorcycles (including loading, paying the delivery agents, offloading, monitoring and reporting any damages) from the supplier to Tugende warehouse.
Accurately capture all new motorcycle details into the system, before disbursement.
Read and interpret equipment manuals and repair orders / instructions to perform required maintenance and service.
Manage all installations, repairs, maintenance and testing of motorcycle before disbursement.
Provide technical and maintenance services and customer support during field visits or dispatches of motorcycles.
The jobholder will document, share and make recommendations on status of company assets with relevant members of the operations team based on fieldwork discoveries.
Prepare and submit accurate, timely and detailed service reports to the Branch Coordinator.
Perform any other technical related duties as may be assigned by the supervisor.

Education
The applicants for the Tugende Field Technician jobs should preferably hold diplomas in; Electrical / Mechanical / Automobile Engineering, Motor Vehicle mechanics or any other related field, obtained from a certified and recognised institution of learning.
Exceptional technical skills to diagnose and determine the best technical solutions from non-technical descriptions.
Ability to work under pressure with minimal supervision
Ability to understand technical diagrams and manuals
Ability to work flexible shifts and to adapt to changing work schedules
Broad knowledge and familiarity with mobile tools and applications
Knowledge of health and safety issues related to motorcycle use, including electrical, mechanical and chemical risks
Strong IT skills
Excellent customer service skills to deal sensitively with customers
Valid driving licence most preferably class A.
Strong problem-solving skills
Good organisational skills
Proficiency in two or more local languages
High level of professionalism and integrity
Willingness to ride a motorcycle in a safe manner.
Tugende’s Core Values: Empathy, Integrity, Teamwork, Solutions-oriented and Always growing.
Job Benefits:  Candidates who excel at this job will have the opportunity to be promoted to the following jobs;
Senior Field Technician
Field Technician Supervisor
 Branch Coordinator

How to Apply:
Please Apply Online
Deadline: 27th July 2017

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NGO Jobs in Uganda

Job Title:           WASH Officer (Re-advertised)
Employer: Mityana (U) Charity (MUC)
Location: Mityana, Uganda


Education:
The ideal candidate for the WASH Officer job opportunity should preferably hold a University degree in Public Health, Civil or Structural Engineering, Water and Environmental Management, Behaviour Change, Water Management, Water and Waste Engineering or a related discipline.

Experience
At least two years of project involvement experience with a strong focus on hygiene promotion and capacity building.
A minimum of two years’ experience of working in an NGO or similar WASH environment.
Previous experience of hygiene sanitation participatory approaches such as PHAST and CLTS
Excellent communication, computer and report writing skills
Previous experience of working with community groups and training of community volunteers.
Demonstrated analytical and conceptual skills to plan projects, timetable agreed activities and manage project budget.
Ability and willingness to live in the project location within the organization’s catchment area
Good team player, flexible and capable of adapting to a recovering, rural community environment.
Previous experience in working with implementing partners
Applicant MUST be fluent in the local language – Luganda
NB:  Persons from the project areas are particularly encouraged to apply. Also, note that this is a re-advertisement so those who expressed interest earlier needn't apply again.

How to Apply:
All suitably and interested candidates should submit their applications, which must include at least 3 reference contacts (2 professional, one character references, including current or most recent employer), daytime contact number and salary history. The applications should be hand delivered or sent to: The Finance and Admin Officer, Mityana Uganda Charity, P.O. Box 289, Mityana, Wabigalo Kiyinda B Zone, Next to Enro Hotel Mityana, or email: jobs.muc1@gmail.com

Deadline: 21st July 2017

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Cocoa Development Manager Job Vacancy at Reliable Corporate Solutions (RCS)

Job Title:               Cocoa Development Manager
Employer: Reliable Corporate Solutions (RCS)
Location: Kampala, Uganda

Duties:
Formulate strategies, policies and procedures for the function,
Increase the productivity of cocoa farmers through training and demonstration plots,
Provide advisory support to the purchasing function on how to increase market share for cocoa,
Build the capacity to certify farmers and standardize the processes involved.

Education
The ideal candidates must hold a Bachelor’s Degree from a leading University in Agriculture.
Highly ambitious with entrepreneurial mind-set.

Experience
Previous experience in Tree Crops.
Demonstrated leadership abilities, especially with large teams.
Fast and efficient work ethic with attention to detail.
Comfortable working with minimal supervision, in remote locations and with local communities.
Good computer skills.
Should be a values driven person.
Fluent in either Swahili or French or both

How to Apply:
All suitably qualified and interested candidates should send their updated CVs to office@rcsconsult.net

Deadline: 21st July 2017

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Administration Assistant Job Vacancy in Uganda at British American Tobacco

Job Title:     Administration Assistant
Employer: British American Tobacco (BAT)
Location:  Kampala, Uganda


Duties:
To contribute to the End Market results by providing proactive high value Administrative and Secretarial support to the function on time in full (OTIF) and in an efficient and effective manner. The job holder will have a critical interface with all other business functions.  Ensure additionally drafting of regular correspondences to various stakeholders of the company.
Calendar Management:
Effective time management to achieve and enhance the operation and service of the organisation.
Handle manager’s requirements in a professional and confidential manner to avoid delays in any given task.
Work in liaison with Travel Management Company, co-ordinate and ensure all travel documents like immigration documents, air tickets, visas and renewal of passports for the functional heads are always up to date.
In-charge of organizing the transport and accommodation requirements for staff visiting Uganda and ensuring positive feedback.
Payments:  Process and track payment requisitions through the SAP and follow-up with Procurement to ensure the uninterrupted continuation of services (business continuity) from the suppliers.

Education:
The ideal applicant for the British American Tobacco (BAT) Administration Assistant job placement should hold University degree or higher Diploma in Management
Strong business working communication skills with excellent understanding of the process
Highly proficient in English and report writing skills
Ability to work with minimum supervision
Excellent organizational and management skills


How to Apply:
All candidates who wish to join the British American Tobacco (BAT) should express their interest by applying online.

Click Here

Deadline: 17th July 2017

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